Best Microsoft Teams tips

I’ve a bizarre relationship with apps I want to make use of for work. If I don’t like utilizing them, I put little or no effort into studying easy methods to use them nicely. If I do like utilizing them, then I get overly enthusiastic about squeezing each final drop of productiveness out of them.

Microsoft Teams is slowly however absolutely rising on me. I wouldn’t fairly name it real love but, however let’s simply say I’ve sunk some significant time into exploring its pleasant, not-so-obvious time-savers.

Here’s a handful of probably the most useful ones I take advantage of frequently.

Mark a message as pressing

Now, use this one sparingly however the entire level of Teams is to get somebody’s consideration sooner than you could possibly with e mail. So if it’s actually, really vital—like free cookies within the breakroom vital—then as you’re typing your message, search for the little exclamation level.


Depending upon whether or not you’re utilizing the app or the net model of Teams, it could be situated immediately beneath your message or chances are you’ll have to open up the superior editor first by clicking the A-with-the-pencil icon, at which level the exclamation level might be within the upper-right nook.

Here’s the deal, although: this isn’t like marking an e mail as vital, which your recipient can simply form of select to disregard. If you mark a message as vital in Teams, it’ll notify your recipient or recipients each two minutes for the subsequent 20 minutes till they learn it.

So, once more: use this sparingly. It’s for true emergencies however boy-howdy does it work to get folks to reply.


Forward emails into Teams channels (and vice versa)

Unless your organization is supremely superior, you continue to most likely use e mail. And generally stuff results in e mail that you just wish to share to Teams. And generally stuff results in Teams that you just wish to share to e mail.

Fortunately, it is a two-way avenue. If you’ve acquired a Teams channel you’d wish to ship emails to, click on the three dots within the upper-right nook of the Team and choose the “Get email address” choice. You’ll then get a specifically generated e mail tackle that you need to use to ahead e mail messages into the channel immediately. You can lock it down considerably by clicking the superior settings hyperlink to permit solely members of that particular Team to ship emails into it or to set it in order that solely folks out of your firm can ship messages to it.

Conversely, in the event you discover a Teams message you’d wish to e mail someplace, hover over it and click on the three-dot menu, then select the “Share to Outlook” choice to e mail it.

Auto-sync recordsdata from Teams to your pc

If you’re employed with a whole lot of paperwork, you’ve most likely discovered the Files tab in every of your Teams channels to be chock stuffed with stuff you and your co-workers have hooked up to your conversations or purposely uploaded for simple entry.


If you employ OneDrive, it’s straightforward to robotically synchronize these recordsdata straight to your pc for even sooner entry. With your channel open, click on into the Files tab after which click on the Sync icon situated within the menu bar above all of the recordsdata.

Once you’re hooked into OneDrive, something dropped into that file repository might be ready for you within the respective OneDrive folder in your pc and something you drop into the OneDrive folder in your pc will, in flip, present up within the file repository in Teams.

Deal with tremendous lengthy messages

Uh-oh! One of your co-workers is treating Teams like e mail, dumping a multi-paragraph message right into a dialog as a substitute of sending it the quaint means.

For the instances you simply don’t have the vitality to learn all of it, there’s the Immersive Reader choice. Hover over the message, click on the three-dot icon, and select “Immersive Reader” to launch it.

You’ll get an nearly e-book-like view of the message that strips away the remainder of the Teams interface. Even higher, there’s a play button on the backside of the message that can learn it to you. Click it, kick your ft up, and provides your eyes a relaxation.

Save messages for later

You had the audacity to take Thursday and Friday off, which implies you awakened Monday to dozens of Teams-based fires. It’s straightforward to corral them multi function place so you’ll be able to triage them and cope with them expeditiously.

Hover over any message it’s good to preserve and click on the “Save this message” choice. Then, when it’s good to entry them later, click on into the search bar and sort /saved to get a listing of your saved messages. As you cope with them, click on the little bookmark icon to un-save them.

Speaking of that search-slash factor

As with the earlier tip, simply typing a ahead slash will present you a ton of cool shortcuts you need to use to rapidly set your standing, see your current recordsdata, see your mentions, discover issues, and an entire lot extra.

Some of my favorites: /keys is a helpful reference for keyboard shortcuts, /dnd is nice for blocking notifications when it’s good to get some actual work performed, and /mentions is an efficient, fast solution to see all of the individuals who have making an attempt to immediately get ahold of you latterly.

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