Best productivity tools and tips for hybrid teams

If your organization hasn’t provide you with an answer but for hybrid working situations, it is best to most likely get on that quickly. Recent research from Accenture discovered that 83% of staff desire a hybrid workplace setup, and the Great Resignation has proven us that staff are prepared to roll the cube as a way to get what they need.

You’ve determined to make your hybrid workplace a everlasting protocol. Now, how must you alter your on-line setup? Are you utilizing Slack an excessive amount of or not sufficient? Should you exchange Miro with MindMeister, or vice versa? So many tools, so little time.

I’m a lowly consultant who lives in a cave. But I’ve additionally been doing this distant factor for years; I used to be on Zoom when it was two cans and a string, y’all. Rather than attempt to optimize your digital workplace with dozens of software program widgets which are overkill, my advice is to focus as an alternative on realizing the fundamentals just like the again of your hand.


It’s time to place a hoop on a few of these productivity SaaS bills and totally commit. Here are a number of foundational processes to streamline for the approaching hybrid 12 months.

Embrace digital challenge administration

Any firm shifting ahead with a hybrid workplace setup wants a digital “Mission Control” for challenge administration. Clearly, Silicon Valley agrees; Airtable‘s most recent round of funding cements decacorn status with a whopping $11.6B valuation. Asana,, Trello, and Notion have also surged in the remote-work world.

Consider a tool that will be easy for your team to learn and manage. Conditional deadlines and the ability to tag fellow users along the way will be key. If your company brings in contractors or consultants from time to time (Like me!), structure projects and channels accordingly so you don’t end up in permissions purgatory down the road.

Already have a software at your organization? Go deeper with integrations in 2022. Zapier involves the rescue right here; the SaaS is well-known as “digital glue” and can join apps that don’t play properly within the sandbox collectively in any other case. See the way you would possibly be capable to create automations associated to the creation of recent duties or subsequent steps whenever you full current ones. Example: When a brand new shopper of mine completes their consumption kind in Google Forms, Zapier creates a job in our Asana dashboard with the shopper’s deal with data so we will ship them flowers. Don’t be afraid to get inventive right here.


. . . Then really undertake the challenge administration software

Any of those tools are nice—if you will get your crew to make use of ’em, that’s. Process adoption is the linchpin of any challenge administration software program, and your crew wants a second to acclimate and be inspired about their conduct change. Don’t be that govt who tells everybody else to maintain challenge statuses present and then by no means makes use of it your self. 

The method we preserve ourselves organized digitally is commonly deeply ingrained. Contrary to in style perception, it really takes far longer than 21 days to kind new habits (that statistic is attributed to the 1960 e-book Psycho-Cybernetics and refers to cosmetic surgery acclimation). Stay the course, and your crew will thanks. Your operations crew may also secretly adore it whenever you lead by instance and are diligent with challenge updates.

Adopt an appointment-scheduling software

If it’s nonetheless taking you 15 back-and-forth emails to set a gathering time in 2022, it’s time to embrace an appointment-booking software and combine it along with your calendar.

Calendly grew to become wildly in style throughout quarantine and is my battle axe of selection; Acuity and ScheduleOnce are additionally glorious options. All of those tools will populate appointment-time choices in your respective time zone to chop down on considering and confusion. Calendly’s latest Meeting Polls feature helps to chop down on back-and-forth for deciding on assembly occasions, which is the bane of each distant worker’s existence.


. . . But bear in mind to dam off whitespace 

When you’ve gotten an appointment-booking hyperlink floating round always, it’s vital to maintain your calendar hygiene tight. This contains blocking break day every week to prioritize deep, centered work. You want it, and your workers want it too.

Whitespace is nice for you, however with out a correct setup, it might not be nice for your crew. Set up crew members as to whenever you’ll be unavailable and why, and you’ll have a neater time minimizing interruptions, whereas additionally avoiding bottleneck standing.

Become the impresario of your inbox

According to a survey launched earlier this 12 months from Wakefield Research, 38% of workplace staff say electronic mail fatigue is pushing them towards quitting their jobs. Hybrid workplace setups typically lead to extra written correspondence over the course of a day; familiarize your self with all of the bells and whistles of your electronic mail supplier to make issues extra manageable. I’m a G Suite consumer, listed here are three of my favorites:

  • Templates—Formally often known as Canned Responses, these are pre-written emails that you would be able to populate into your electronic mail draft with two fast clicks. I take advantage of ’em for pitches. Go to Settings in your inbox, then navigate to the Advanced tab to allow them.
  • Keyboard shortcuts—While you’re visiting the Advanced tab, additionally toggle on keyboard shortcuts. You’ll have to toggle them on within the General tab as effectively. Shift-3 deletes an electronic mail, the letter V information an electronic mail, and the letters J and Ok allow you to toggle to the earlier or subsequent electronic mail.
  • Auto-advance—This one turns into actually invaluable when you’ve enabled shortcuts. Click on the e-mail on the high of your inbox, then course of your messages one after the other. Instead of returning to the inbox, you’ll be taken to the following electronic mail, permitting you to blitz via new messages. 

Also—separate electronic mail tabs are so 5 years in the past. Turn off all different tabs besides your main tab; having a single enter will sharpen your focus.

Hybrid workplace life doesn’t must be clumsy. Take a web page or two from how distant firms and on-line entrepreneurs work, and you’ll have a neater time thriving within the virtual-work panorama.

Nick Wolny is a former classically educated musician and a present online-marketing strategist for small enterprise homeowners, consultants, and entrepreneurs.

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